GDPR policy – how your personal data is used and stored

Personal information that this website collects and why we collect it
This website collects and uses personal information for the following reasons:

Tracking site visits

Like most websites, this site uses Google Analytics (GA) to track user interaction. We use this data to determine the number of people using our site, to better understand how they find and use our web pages and to see their journey through the website.

Although GA records data such as your geographical location, device, internet browser and operating system, none of this information personally identifies you to us. GA also records your computer’s IP address which could be used to personally identify you but Google do not grant us access to this. We consider Google to be a third party data processor.

GA makes use of cookies, details of which can be found on Google’s developer guides.

FYI our website uses the analytics.js implementation of GA.

Disabling cookies on your internet browser will stop GA from tracking any part of your visit to pages within this website.

Learn more about cookies here.

Contact forms and email links

Should you choose to contact us using the contact form on our contact us page or an email link, none of the data that you supply will be stored by this website or passed to / be processed by any third party data processor.

Instead the data will be collated into an email and sent to us over the Simple Mail Transfer Protocol (SMTP). Our SMTP servers are protected by TLS (sometimes known as SSL) meaning that the email content is encrypted using SHA-2, 256-bit cryptography before being sent across the internet.

The email content is then decrypted by our local computers and devices.

We retain emails on our local computers containing the information you provide us with on our contact forms or email links. Emails may also be kept on our mail servers online and accessed using web mail. Google mail using Google Apps in an example of this.

We do this in order to reply to your enquiry. We may also send you emails using this information for the purposes of ,marketing or keeping you informed of matters relating to you.

If you do not want us to keep any of your details on file locally or on our mail servers you can contact us and request this data to be removed. We will need to know which email address to remove data for. We will remove your data within 48 hours.

We do not exchange, sell, rent or give away your email address or any other details we hold about you to other companies.

Customer accounts

As a customer of DoodleIT we hold personal information about you such as your name, address, telephone number and email address.  We do not hold or ask for any payment details.

We hold this information so we can send out invoices to you and also so we can email you about matters relating to the services we provide to you and also on occasion for marketing purposes.

We also use your personal details to register domain names in your name.  When domain names are registered in your name your personal details are publicly available online. These details include your company name, company number and your name and address.

Email newsletter

If you are signed up to our email newsletter, your email address is forwarded to MailChimp who provide us with email marketing services. We consider MailChimp to be a third party data processor.

The email address that you submit will not be stored within this website’s own database or in any of our internal computer systems. Your email address will remain within MailChimp’s database for as long as we continue to use MailChimp’s services for email marketing or until you specifically request removal from the list.

You can do this by unsubscribing using the unsubscribe links contained in any email newsletters that we send you or by requesting removal via email. When requesting removal via email, please tell us the email address that is subscribed to the mailing list.

If you are under 16 years of age you MUST obtain parental consent before joining our email newsletter. While your email address remains within the MailChimp database, you will receive periodic (approximately 8 times a year) newsletter-style emails from us.

Third party data processors

We use the following third parties to process personal data on our behalf. Any third parties we use have been carefully chosen . These third parties are based in the USA and are EU-U.S Privacy Shield compliant.

Google (Privacy policy)
Mailchimp (Privacy policy)

Data breaches

We will report any unlawful data breach of this website’s database or the database(s) of any of our third party data processors to any and all relevant persons and authorities within 72 hours of the breach if it is apparent that personal data stored in an identifiable manner has been stolen.

Data controller

The data controller of this website is: DoodleIt Ltd, Peter Farrell.  If you wish any or all of your personal data to be removed from our system please contact Peter at or you can call 01824 702375.  Thank you.

SSL encryption

All traffic (transferral of files) between this website and your browser is encrypted and delivered over HTTPS

Data storage

Contact us to ask us anything else about our data protection systems.